PROCEEDINGS OF THE ORTONVILLE CITY COUNCIL

                               

City Council Room-

Library Media Center

412 Second St NW

Ortonville, MN

Monday July 19, 2010

                                         7:00 P.M.

CALL TO ORDER AND ROLL CALL:

Mayor David Dinnel called the Regular City Council Meeting to order at 7:00 P.M. Roll Call was taken with the following present: Mayor Dinnel, Dorry, Berkner, Doren, Meyer, Randleman. Absent: Reinke.

Staff Present: Char Grossman, Susan Lundell, Dave McLaughlin, Sarah Karels, Christine Boyle, Jason Mork.

Media Present: Mike Swenson (Independent). Also Present: Marcy Stotesbery, Michele Stein, Elsie Perrine, Dan and Mary Meyer.

AGENDA AMENDMENTS:

Add:  IX.a. Park Board

X.b. City Attorney

XII.a. Lakeside Park Playground

A motion was made by Dorry and seconded by Doren and passed unanimously to approve the Agenda Amendments as presented.

APPROVAL OF MINUTES:

a. Approve Minutes of City Regular Meeting 07-06-10

A motion was made by Randleman and seconded by Meyer and passed unanimously to approve the Minutes as presented.

PUBLIC PARTICIPATION AND CORRESPONDENCE:

City resident Dan Meyer stated he is planning to purchase a lot in Course Air Fourth Addition from Mark Block. Mark Block bought the property from the City without a mandatory time frame for building a home and Meyer wanted to be reassured that if he buys the property that there will not be a building time frame restriction added onto the property. The consensus of the Council was that the 2-year time frame had been waived. Previously the Ortonville City Council had acted to waive the 2-year requirement and the purchase agreement between the City and the Blocks did not include the 2-year restriction. Meyer was asked to get a copy of the purchase agreement between the City and Block at the City Office.

CONSENT AGENDA:

a. *Resolution Approving Annual Premises Gambling Permit-Let’s Go Fishing at Golf Club House

b. *Approve Gambling Permit for St. John’s Catholic Church-Raffle 09-26-10

c. *Accept Bids for Excess Police Department Property

d. *Resolution Hiring Nathan Stottler as Golf Course Employee at Step 1 Golf/Parks Wage Schedule

A motion was made by Berkner and seconded by Dorry and passed unanimously to approve the Consent Agenda.

Berkner moved and Dorry seconded that the following resolution be adopted:

RESOLUTION 10-088

RESOLUTION APPROVING PREMISES PERMIT APPLICATION LG214 FOR LET’S GO FISHING OF MINNESOTA

Upon roll call vote the following voted Aye: Berkner, Doren, Dorry, Dinnel, Meyer, Randleman and the following voted Nay: None.

Resolution 10-088 passed this 19th day of July 2010.

Berkner moved and Dorry seconded that the following Resolution be adopted:

RESOLUTION 10-089

RESOLUTION APPROVING HIRING NATHAN STOTTLER AS PART-TIME SEASONAL GOLF COURSE WORKER

Upon roll call vote the following voted Aye: Berkner, Doren, Dorry, Dinnel, Meyer Randleman and the following voted Nay: None.

Resolution 10-089 passed this 19th day of July 2010.

PUBLIC HEARING:

a. Resolution Calling for Public Hearing-City 5-Year Capital Program

Randleman moved and Doren seconded that the following Resolution be adopted:

RESOLUTION 10-090

RESOLUTION CALLING FOR A PUBLIC HEARING REGARDING FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM

Upon roll call vote the following voted Aye: Berkner, Doren, Dorry, Dinnel, Meyer Randleman and the following voted Nay: None.

Resolution 10-090 passed this 19th day of July 2010.

ACKNOWLEDGMENT OF RECEIPT BOARD/COMMISSION/COMMITTEE MINUTES:

a. Ortonville Ambulance Meeting Minutes-06-24-10

A motion was made by Berkner and seconded by Randleman and passed unanimously to acknowledge receipt of the above minutes.

BOARD/COMMISSION/COMMITTEE REPORTS:

a. Park Board Minutes-07-14-10

Upon recommendation of the Park Board Dorry moved and Meyer seconded that the following Resolution be adopted:

RESOLUTION 10-091

RESOLUTION APPROVING PAYING SARA WOLLSCHLAGER CELLPHONE BILL $20.00/MONTH

Upon roll call vote the following voted Aye: Berkner, Doren, Dorry, Dinnel, Meyer, Randleman. Nay: None

Resolution 10-091 passed this 19th day of July 2010.

Upon recommendation of the Park Board Doren moved and Meyer seconded that the following Resolution be adopted:

RESOLUTION 10-092

RESOLUTION APPROVING INSTALLATION OF A PORTABLE BATHROOM AT CENTRAL PARK-$220.00

Upon roll call vote the following voted Aye: Berkner, Doren, Dorry, Dinnel, Meyer, Randleman. Nay: None

Resolution 10-092 passed this 19th day of July 2010.

Upon recommendation of the Park Board Berkner moved and Doren seconded and passed unanimously to appoint Michele Stein to the Park Board conditioned upon the resignation of Mary Jo Thompson or compliant with city policy regarding board positions.

A motion was made by Berkner and seconded by Randleman and passed unanimously to approve the Park Board Minutes as presented.

STAFF REPORTS:

a. Clerk-Administrator-Refurbishing Counter in City Office

Dorry moved and Doren seconded that the following Resolution be adopted:

RESOLUTION 10-093

RESOLUTION APPROVING REFURBISHING COUNTERTOP FOR CITY OFFICE-$1,100.00

Upon roll call vote the following voted Aye: Berkner, Doren, Dinnel, Meyer, Randleman. Abstain: Dorry. Nay: None

Resolution 10-093 passed this 19th day of July 2010.

NEW BUSINESS:

a. Resolution Approving Amended Ambulance Billing Services Agreement with Metro-Billing Services, LLP

b. Resolution Approving Asbestos Abatement-Police Department Building-Quad State Asbestos Removal, Inc.-$16,000.00

c. Resolution Approving Purchase of In-Car Camera-$5,635.00-Half from Capital Outlay-Equipment Fund-Half from DUI Civil Penalty Fund

d. Board/Committee Members Contact with City Employees

e. Resolution Approving 5% Match for FEMA Grant for Fire Department 800 MHz Radio System-$2,000.00 from Fire Department Capital Outlay-Equipment

a.  Meyer moved and Berkner seconded that the following Resolution be adopted:

RESOLUTION 10-094

RESOLUTION APPROVING AUTHORIZING CITY OFFICIALS TO ENTER INTO AN AMENDED AGREEMENT WITH METRO-BILLING SERVICES, LLP FOR AMBULANCE BILLING SERVICES

Upon roll call vote the following voted Aye: Berkner, Doren, Dorry, Dinnel, Meyer, Randleman. Nay: None

Resolution 10-094 passed this 19th day of July 2010.

b. An estimate for asbestos removal in the Police building was considered and tabled.

c. Doren moved and Randleman seconded that the following Resolution be adopted:

RESOLUTION 10-095

RESOLUTION APPROVING PUBLIC SAFETY GRANT SHARE FOR IN-CAR CAMERA-$300.00

Upon roll call vote the following voted Aye: Berkner, Doren, Dorry, Dinnel, Meyer, Randleman and the following voted Nay: None

Resolution 10-095 passed this 19th day of July 2010.

d. Doren moved and Dorry seconded that the following Resolution be adopted:

RESOLUTION 10-096

RESOLUTION APPROVING PURCHASE OF IN-CAR CAMERA FOR POLICE DEPARTMENT-$5,635.00

Upon roll call vote the following voted Aye: Berkner, Doren, Dorry, Dinnel, Meyer, Randleman and the following voted Nay: None

Resolution 10-096 passed this 19th day of July 2010.

e. Board/Committee Members Contact with City Employees

Mayor Dinnel stated the City Charter restricts the contact that committee, commission, board, and council members may have with employees. He asked that should committee, commission, board or council members have requests of city employees they should follow the chain of command and go through the Clerk-Administrator’s office first. Committees, commissions and boards are advisory only.

f. Dorry moved and Meyer seconded that the following Resolution be adopted:

RESOLUTION 10-097

RESOLUTION APPROVING 5% MATCH FOR FEMA GRANT FOR FIRE DEPARTMENT 800 MHZ RADIO SYSTEM-$2,000.00

Upon roll call vote the following voted Aye: Berkner, Doren, Dorry, Dinnel, Meyer, Randleman and the following voted Nay: None.

Resolution 10-097 passed this 19th day of July 2010.

UNFINISHED BUSINESS:

a. Lakeside Park Playground

Unexpected additional expenses in the amount of $9,876.00 for Lakeside Park playground surfacing were discussed. Council Members Berkner and Randleman offered to meet with Parks Superintendent Nick Golden to discuss optional surfacing.

CONSIDERATION OF BILLS:

a. Approve Expenditures

A motion was made by Doren and seconded by Randleman and passed to approve the bills as presented with Berkner abstaining.

EXECUTIVE SESSION:

a. Mayor Dinnel closed the regular council meeting and called an Executive Session to order at 7:56 P. M. This session was called to consider litigation regarding the former City Clerk-Administrator.

Mayor Dinnel closed the Executive Session at 8:15 P. M. and reconvened the regular council meeting at 8:16 P. M.

A motion was made by Berkner and seconded by Doren and passed unanimously to enter into an agreement to submit to arbitration an employment matter relating to the former City Clerk- Administrator.

ADDITIONAL INFORMATION:

* Notice of Filing for Council Member Election-August 3-17

* Thank You from Big Stone County Museum

* League of MN Cities 2011 Membership Dues-$997

ADJOURNMENT:

There being no further business to come before the Council, Berkner moved and Doren seconded and the motion passed unanimously to adjourn the meeting at 8:17 P. M.

APPROVED:

David Dinnel    

Mayor

ATTEST:

Charleen Grossman

City Clerk-Administrator